Now in our 5th year, Arts on the Riverwalk continues to grow - becoming one of the most anticipated events of the summer!
We have extended the festival hours (noon - 8 pm) and limited the number of concession vendors to 12 to maximize your opportunity for sales. The festival will again feature an Artisans Market, three stages of entertainment, make & take activities for all ages, film festival, lectures & discussions and more!
ELIGIBILITY, RULES & REGULATIONS
Food vendors wishing to apply to Arts on the Riverwalk must submit the attached application in order to avoid duplication of food service. All vendors must indicate on the application form all types of food and drink to be sold. No vendor will be permitted to deviate from the sale of the type of food and drinks listed on the application form without prior approval.
Exclusivity: To optimize sales and selection, participation will be limited to 12 food vendors, each representing a distinct main dish (example: gyros, burgers, hot dogs, pulled pork, etc.). Repetition of side dishes (example: fries, milkshakes, lemon shakes, etc.) may be permitted, but will be limited to no more than two vendors. Vendors are accepted on a first come, first serve basis.
Placement: Placement is based on electric and water needs. While we cannot honor placement requests, we can avoid locating vendors with identical products next to each other.
Noise: No music should be played from booths as it interferes with stage and street performances.
Electric/Water: Electric and water needs must be clearly indicated on the application. Any equipment not listed on this form will not be permitted to be used during the event. Vendors must provide their own electrical cords and hoses. Vendors agree to adhere to all instructions given by festival electricians and staff members in ensure uninterrupted service.
Sales Tax: The collection and payment of sales tax is the responsibility of the vendor. We urge all participants to obtain a resale tax number. For more information, please contact the PA Department of Revenue in New Castle at 724.654.3203.
Insurance: Insurance for personal property and personal injury of the vendor and his/her representatives is the responsibility of the vendor. Arts & Education at the Hoyt, the Hoyt Center for the Arts, and the City of New Castle cannot be held liable for damage or injury of any kind, including theft, weather, accident or other unforeseen acts.
Set Up & Tear Down: Set up will begin at 8 am on Saturday, September 8. Booths should be complete and all vehicles moved to the parking areas by 10 am. The Health Inspector will visit your booth between 10 am - 12 pm to issue your permit. Tear down begins at 8 pm. All items must be removed the day of the event.
Fees: Booth fees must be paid in full by August 10 to secure your booth space. Commercial Vendors: Early Bird: $250, Regular Price: $275; Nonprofits: Early Bird: $125, Regular Price: $150
Acceptance: Applications will be approved by the committee. Submitting an application DOES NOT guarantee a spot at Arts on the Riverwalk. Once approved, vendors will receive notice of their acceptance and be issued an invoice for payment. Vendor packets will be mailed no later than August 24.
Transient Vendor License: The City of New Castle is charging a Transient Vendor Fee for all groups participating in the Arts on the Riverwalk. The fee is $10 and payable directly to the City of New Castle. An enforcement officer will stop at each booth the day of the event.
Health Department: Food Vendors who are not already licensed to serve food by the City of New Castle are subject to a $50 inspection/licensing fee. $35 fee for those licenses by the City of New Castle. Inspections will be conducted/licenses issued the day of the festival. Fees will be paid directly to the Health Inspector that day. Please note, vendor fees will not be refunded in the event vendors fail to pass the health inspection. Please direct questions to Patrick McGuire, New Castle Health Inspector at 724.971.4871.