Concession Vendor Application

DATES TO REMEMBER
Early Bird Deadline: May 1
Deadline: July 1
Assignments Mailed: August 31

FEES & DEADLINES
Early Bird (deadline - May 1)
$150 for a 10’x10’ or
$250 for a 10’x20’
$350 for a 10’x30’

Regular price (deadline - July 1)
$175 for a 10’x10’
$275 for a 10’x20’
$375 for a 10’x30’

 

ELIGIBILITY, RULES & REGULATIONS

Food vendors wishing to apply to Arts on the Riverwalk must submit the attached application in order to avoid duplication of food service. All vendors must indicate on the application form all types of food and drink to be sold. No vendor will be permitted to deviate from the sale of the type of food and drinks listed on the application form without prior approval.

Exclusivity: No vendor will have exclusivity. Competing vendor products will be permitted up to two per type (excluding drinks). Vendors are accepted on a first come, first serve basis. Vendors with identical products will not be placed next to each other.

Noise: No music should be played from booths as it interferes with staged and street performances.

Electricity: Electric availability is limited. All electrical needs MUST be indicated on this form. Any item not listed on this form will not be permitted to be used during the festival. Vendors agree to adhere to all instructions given by the festival’s electricians and committee members. There is no charge for electric.

Sales Tax: The collection and payment of sales tax is the responsibility of the vendor.  We urge all participants to obtain a resale tax number. For more information, please contact the PA Department of Revenue in New Castle at 724.654.3203.

Insurance: Insurance for personal property and personal injury of the vendor and his/her representatives is the responsibility of the vendor. Arts & Education at the Hoyt, the Hoyt Center for the Arts, and the City of New Castle cannot be held liable for damage or injury of any kind, including theft, weather, accident or other unforeseen acts.

Set Up & Tear Down: Set up will begin at 9 am on Saturday, September 9. Booths should be complete and all vehicles moved to the parking areas by 2 pm. Tear down begins at 8 pm. All items must be removed the day of the event.

Fees & Deadlines: Booth fees must be paid in full prior to set up: Early Bird (deadline - May 1)$150 for a 10’ x 10’ or $250 for a 10’x20’ or $350 for a 10’x30’. Regular price: (deadline - July 1) $175 for a 10’ x 10’, or $275 for a 10’x20’, or $375 for a 10’x30’..

Acceptance: Applications will be approved by the committee. Submitting an application DOES NOT guarantee a spot at Arts on the Riverwalk. Once approved, vendors will receive notice of their acceptance and be issued an invoice for payment. Welcome packets will be mailed no later than August 31.

Transient Vendor License: The City of New Castle is charging a Transient Vendor Fee for all groups participating in the Arts on the Riverwalk. The fee is $10 and payable directly to the City of New Castle. An enforcement officer will stop at each booth the day of the event.

Health Department: Food Vendors who are not already licensed to serve food by the City of New Castle are subject to a $50 inspection/licensing fee. $35 fee for those licenses bythe City of New Castle.  Inspections will be conducted/licenses issued the day of the festival. Fees will be paid directly to the Health Inspector that day. Please direct questions to Patrick McGuire, New Castle Health Inspector at 724.971.4871.

Download Application

or Apply online:

Food Vendor Application

Contact Name *
Contact Name
Address *
Address
Phone
Phone
Cell Phone
Cell Phone
http://
http://
About Your Booth
Vendor Type *
You must list all foods and drinks that you will have available for sale.
Tell us about yourself and your booth!
Booth Space *
Please contact us if additional space or special requirements are needed.
Water *
Do you need access to water?
Electrical Needs
Select One *
Electrical service *
I need electricity and my booth requires:
list all items you will be plugging in and how many amps they require
By signing the application, the vendor understands and agrees to the guidelines in this application. Arts on the Riverwalk does not provide insurance to cover the vendor’s personal property, or for personal injury of the vendor or vendor’s representatives. Vendors are required to carry their own insurance. The undersigned agrees and releases Arts & Education at the Hoyt, the Hoyt Center for the Arts, and the City of New Castle from any damage to personal property or personal injury artists and/or their representatives might sustain while participating in Arts on the Riverwalk. I give permission for Arts & Education at the Hoyt to use my name, image and media in event promotion.